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  1. Information about Form W-3, Transmittal of Wage and Tax Statements (Info Copy Only), including recent updates, related forms, and instructions on how to file. Use Form W-3 to transmit Copy A of Forms W-2.

  2. Filing W-2s online using Business Services online is free, fast, and secure! Our checklist offers information and tools to help you get started whether you are a new or returning Business Services Online user.

  3. Employers must complete, file electronically or by mail with the Social Security Administration (SSA), and furnish to their employees Form W-2, Wage and Tax Statement showing the wages paid and taxes withheld for the year for each employee.

  4. Who must file Form W-3. Anyone required to file Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Make a copy of Form W-3 and a copy of each Form W-2 Copy A (For SSA) to keep for your records for at least 4 years. Be sure to use Form W-3 for the correct year.

  5. There are three ways to file electronically: Use our free product, W-2 Online, which allows you to file W-2s and W-2Cs right from our Business Services Online (BSO) webpage. Use software that produces W-2 forms in the Electronic Filing W-2 (EFW2) format and upload your file on our BSO webpage.

  6. Tutorial. 1.0 Create/Resume Forms W-2/W-3 Online. Select the Create/Resume Forms W-2/W-3 Online link on the EWR homepage. If there are no unsubmitted reports, the system displays the “Before You Create Your Form(s) W-2/W-3” page; if there are unsubmitted reports, the system displays the Forms W-2/W-3 Online “Unsubmitted Reports” page.

  7. Employers have a few options to choose from when the time comes to submit Form W-3: E-file online; Mail in your form; Work with an accountant to file for you; Note: Employers who need to file more than 10 W-2 forms in a year must e-file Form W-3 online as of 2022. ‍ Submitting Form W-3 to the government E-file online

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  2. Online Editor pdfFiller - your Best Friend during 2023 Tax season! Access IRS Tax Forms. Edit and Export Tax Forms Instantly.

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