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If you received a new SSN from the employee after you have filed a Form W-2 for that employee, you may be required to submit a Form W-2c to make the correction. A Form W-3c must be filed whenever a W-2c is submitted. Work with your tax advisor to ensure taxes are reported correctly.
Employees' (or dependents') name and social security number (SSN) combinations that don't match the IRS's records is the most common form error we see.
You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page, which is also accessible at www.socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA.
Recently, the Social Security Administration (SSA) resumed the practice of mailing letters to employers that filed W-2 Forms containing employee names and Social Security numbers (SSNs) that did not match the SSA's records. These are commonly referred to as no-match letters.
8 lip 2024 · If you received a new SSN from the employee after you have filed a Form W-2 for that employee, you may be required to submit a Form W-2c to make the correction. A Form W-3c must be filed whenever a W-2c is submitted.
Box a—Employee's social security number. Enter the number shown on the employee's social security card. If the employee does not have a card, they should apply for one by completing Form SS-5, Application for a Social Security Card. The SSA lets you verify employee names and SSNs online.
There are two Internet verification options you can use to verify that your employee names and Social Security numbers (SSN) match Social Security's records. You can: Verify up to 10 names and SSNs (per screen) online and receive immediate results.
