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Form W-3 summarizes all of a business’s wage and tax statements for the Social Security Administration. Because it accompanies Form W-2, this document is also due by January 31 of the following tax year.
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Between employee and employer contributions, FICA taxes...
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Businesses with 1-49 employees lean on ADP for simplicity,...
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2025 Form W-3. Attention: You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page, which is also accessible at www.socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA.
Information about Form W-3, Transmittal of Wage and Tax Statements (Info Copy Only), including recent updates, related forms, and instructions on how to file. Use Form W-3 to transmit Copy A of Forms W-2.
Employers must complete, file electronically or by mail with the Social Security Administration (SSA), and furnish to their employees Form W-2, Wage and Tax Statement showing the wages paid and taxes withheld for the year for each employee.
Year-End Payroll Guide. Table of Contents. November. Start verifying your company information, including tax IDs and email addresses. Start verifying employee and contractor information. Prepare your payroll processing for Veterans Day impacts. Prepare your payroll processing for Thanksgiving impacts.
Filing W-2s online using Business Services online is free, fast, and secure! Our checklist offers information and tools to help you get started whether you are a new or returning Business Services Online user.
The SSA must receive the W-3 form, which is a compilation of all W-2 forms that an employer has issued, by January 31st of each year. ADP will create and submit the W-2 forms for an employer’s employees before gathering the data required to submit the W-3 form.
